Office Administrator

This professional will be an integral member of Investure’s Human Resources & Administration Team. Reporting to the Head of Administration, this position will be responsible for the following:

I.           General Reception Duties

  • Serve as the initial point of contact for all incoming calls, faxes, mail, and guests in the office; assist departments with any shipping or packaging needs
  • Manage all parking needs for staff and visitors and make alternative arrangements when needed

II.           Office & Vendor Management

  • Become knowledgeable about existing vendor contracts and serve as first point of contact for all office vendor relationships; identify areas of opportunity for improvement, and research new vendors as required
  • Track general office expenses (including vendor billing) and manage credit card reconciliation process; ensure accurate and timely reporting to Accounting department
  • Serve as point of contact for all office equipment; ensure proper functioning; troubleshoot equipment when necessary and become familiar with operating procedures
  • Develop a system for office supply ordering to track inventory and maintain budgetary requirements; ensure supplies are adequately stocked at all times and anticipate supply needs
  • Work with Technology and HR teams on new hire onboarding and desk moves
  • Serve on office continuity planning team
  • Seek out and identify opportunities for improvement within the office

III.           Event Planning

  • Lead internal and company-wide event planning needs; collaborate with other team members and departments to ensure smooth execution
  • Manage internal meeting needs to include meeting room usage, set up and breakdown, AV needs, catering, etc.

IV.           Back-up Support

  • Coordinate general office duties with other members of the Administrative team; provide back up support for travel, document management, and contact management needs; be knowledgeable of the relevant technology
  • Develop standard operating procedures (SOP) and cross-train with other members of the Administrative team
  • Special projects, as requested

Education, Experience, & Skills

  • Office experience required (full or part-time) within an administrative or customer service role
  • Bachelor’s degree required
  • Proficient using standard office software, such as Word, PowerPoint, Excel, Outlook, OneNote and OneDrive
  • Knowledge of Salesforce, Concur, and Expensify a plus
  • Must be a team player with an exceptional work ethic
  • Strong attention to detail and accuracy
  • Must demonstrate a positive attitude and willingness to pitch in wherever and whenever necessary
Learn more about our company and our values.
To apply, please send a cover letter and résumé to